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Increase Profit with Inventory Management Software

Do you know the real price of low inventory turnover? If not, you should.

Inventory levels predict sales and earnings, which is a critical consideration for companies and their investors. That’s why it’s important to correctly manage your stock levels. When companies do not, they usually end up with extra inventory, which leads to roadblocks that prevent financial success. According to the State of Small Business Report, 46% of small businesses do not currently track inventory or use a manual process

For example, companies with excessive inventory typically:

  • Experience costly production delays or downtime due to incorrect forecasts and overspending
  • Increase carrying costs that prevent investments in equipment or other required resources
  • Incur write-offs due to stockpiles of unsold products that are no longer in demand
  • Damage relationships with vendors that expect just-in-time (JIT) delivery of finished goods
  • Lose loyal customers who are frustrated with a lack of available products

There are ways to prevent these barriers for a smooth ride to profitability.

Related Article: What is Inventory Management Software?

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Identify inventory turnover ratios

To remain competitive, companies must accurately measure their inventory at every stop of the supply chain, whether they are a manufacturer that creates finished goods, a warehouse that stores inventory, a transporter that delivers packages, or a retailer that sells products.

The most common approach is to examine inventory turnover ratios, which are calculated by comparing the cost of goods sold with average inventory over a defined period (usually 12 months). This measures how many times a company sold its average inventory dollar amount during the year. For example, a company with $1,000 of average inventory and sales of $10,000 effectively sold its inventory 10 times.

Investors view inventory turnover ratios as solid indicators of an organization’s success because they:

  • Demonstrate its ability to control merchandise
  • Prove it can sell the inventory it produces or buys
  • Reveal its liquidity
  • Provide operational transparency

In general, higher inventory turnover ratios equate to strong inventory management practices and sales. But, they aren’t the only metric to consider when evaluating the impact of excessive inventory.

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Consider additional metrics

Harvard Business Review (HBR) suggests using adjusted inventory turns to measure changes in gross margin, fixed assets as a proportion of total assets, and the degree to which actual sales exceeds or falls short of forecasts. In support of this proposed benchmark, it cites a retail example that originated with Vishal Gaur of Cornell.

“Using inventory turns alone would suggest that Wal-Mart’s inventory productivity improved dramatically, and would also suggest that by 2005, Wal-Mart was substantially better than Target at managing its inventory.”

“Between 1995 and 2005, Wal-Mart’s inventory level surged from less than 5 to over 7, while Target’s inventory turns stayed reasonably flat around 6. Using inventory turns alone would suggest that Wal-Mart’s inventory productivity improved dramatically, and would also suggest that by 2005, Wal-Mart was substantially better than Target at managing its inventory. On the other hand, adjusted inventory turns during the same period provide a statistical dead heat between the two. In fact, the growth in Wal-Mart’s inventory turns was complemented by a reduction in its gross margin.”

Obviously, the inability to move inventory impacts earnings since turnover is a primary source of revenue.

Other metrics used to evaluate profitability are outlined in Forbes’ list of performance indicators, which includes:

  • Monthly profits or losses. To calculate profit, identify fixed and variable operating costs, such as rent, utilities, insurance, and taxes. Then examine product prices. The difference between the cost and price is called margin. Profitable businesses typically enjoy average margins of 60 percent or more in part because they successfully manage their inventories by not incurring extra expenses.
  • Gross margin. Gross margin reflects improvements in productivity. Higher percentages indicate higher earnings, which lower the cost per unit. To calculate gross margin, subtract the cost of goods sold from total sales and divide it by total sales revenue.
  • Customer retention. Expert Fred Rechheld says that, “A five percent increase in customer retention rates will yield between a 25 to 100 percent increase in profits across a wide range of industries.” To identify customers’ expectations, use surveys, capture feedback at the point of sale (POS), and thoroughly analyze sales data. Knowing what customers want or need can prevent production of items that aren’t in demand.
  • Customer acquisition. To calculate the cost to acquire a new customer, divide total acquisition expenses by the total number of new customers for a defined period. Over time, investments in marketing activities should go down as a company grows and its brand recognition increases. Less funds for acquisition means more money to invest on products people want.
  • Overall productivity. What is a company’s best asset? Its employees. When they are unhappy, productivity drops. To determine productivity ratios, divide actual revenue by the number of sales people and compare the results to industry averages. Consider the price you’ll pay if employees don’t perform as expected when producing and selling inventory.
  • Variable cost percentage. As demand increases, so do operating costs for things like raw materials, labor, and shipping. Track the “cost of goods sold” and compare against industry norms to determine the variable cost percentage. If it exceeds averages, profitability won’t increase—even if sales are up and inventory turnover ratios are strong.

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Invest in an automated inventory system

It’s difficult to measure success when using a manual system to manage inventory. Errors prevail and efficiency decreases, while money walks out the door. Supply chain visibility is lost due to systems that can’t be integrated, leaving companies with costly overages that impact the bottom line.

Too, it’s hard to mine sales data and turn it into actionable insight that leads to profitable decision-making with outdated inventory systems. All the metrics and turnover ratios in the world can’t overcome inefficient processes, inaccurate entries, and the lack of centralized data.

Related Article: Ditch Excel to Accelerate Your Inventory

Companies that have embraced automated inventory management systems have something to measure…and talk about. For example, Racesource, Inc. greatly improved their inventory management by using Wasp Inventory Control:

A booming business that manufactures custom vehicle components for the racing industry, Racesource was wasting time and money purchasing or constructing unnecessary parts because their inventory counts were inaccurate. They relied on a manual system that included Excel spreadsheets that were riddled with mistakes from erroneous data entry. Too, they didn’t have an efficient method for tracking assemblies.

After researching options, the Racesource selected Wasp Inventory Control and realized immediate improvements. According to VP Paul Huffaker, “We saw results from implementing Wasp’s IC on the first day of use.”

Subsequent annual savings totaled 52 less hours spent tracking inventory and $8,000 less spent replacing parts. Now the top-performing company, which is part of the race team for monster trucks Grave Digger and El Toro Loco, boasts a high inventory turnover ratio while enjoying profitable growth.

Is excessive inventory digging into your profits? We’re here to help. Contact a System ID advisor at 888.648.4452. We can offer recommendations and demonstrate software so you can confidently invest in the right inventory management software to increase performance and profitability in your organization.

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Jay Schofield

Product Business Development Manager at System ID Barcode Solutions
Jay Schofield’s passion is numbers. For more than 10 years, he has been turning facts and figures into actionable business intelligence for System ID. When he’s not researching, analyzing, and planning for the “next big thing,” Jay can be spotted on the lake with family and friends.

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